TRTA Administrative Assistant Job Description

About TRTA: The Texas Retired Teachers Association (TRTA) is a 501(c)4 not-for-profit organization with a mission to protect and improve the retirement benefits of all Texas public education employees. TRTA is the largest organization of its kind in the country with over 80,000 members. TRTA has worked for over six decades to defend the TRS Texas pension plan and the organization intends to maintain this work indefinitely. Learn more at www.trta.org.

General Purpose

  • The Administrative Assistant position provides clerical support for all departments of the organization and is essential to TRTA operations.
  • This position requires the ability to multi-task and complete tasks quickly, efficiently, and correctly.
  • The Administrative Assistant is a full-time, hourly position. Compensation is approximately $16-$18/per hour and includes vacation, sick and personal days as well as holidays; health insurance and HSA; free parking in secure garage in downtown Austin.
  • Work hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. unless otherwise specified by the Executive Director, Deputy Director, or Associate Director. The Administrative Assistant is expected to be at work to begin the day at 8:00 a.m. sharp and will continue with job duties until 5:00 p.m. daily, with an hour for lunch and two 15-minute breaks allowed.

Primary Tasks and Responsibilities

  • Provides clerical support for all departments, primarily Accounting, Membership and TRTA’s charitable partner organization the Texas Retired Teachers Foundation (TRTF)
  • Serves as back-up personnel for answering the telephone, call screening, and directing calls to TRTA departments and staff members
  • Performs multiple data entry tasks daily related to bookkeeping, bank deposits, reconciliation, charitable donations, and donor acknowledgement letters utilizing IMIS database, Google docs, and Microsoft Excel
  • Performs general administrative and clerical support such as but not limited to: filing, word processing, alphabetizing, mail merging, maintaining postage machine, ordering supplies, processing member id card requests and credit card payments, processing address changes
  • Maintains general office supplies for organization, organizes supplies in workroom, and distributes supplies to appropriate staff members
  • Assists membership department as needed or requested, especially during the annual TRTA Convention (requires some travel)
  • Other duties as assigned by Executive Director, Deputy Director, or Associate Director

Key Competencies

  • ability to multi-task and be flexible
  • organized and detail-oriented
  • excellent verbal and written communication skills
  • demonstrates initiative, reliability, consistency, and punctuality

Education and Experience

  • Bachelor’s degree or equivalent preferred
  • Advanced knowledge of administrative and clerical procedures required
  • Knowledge of customer service principles and practices required
  • Advanced knowledge of computers and relevant software applications such as Microsoft Word, Excel, Outlook and Google Docs required
  • Experience using IMIS database or similar program preferred
  • Experience in accounting software such as QuickBooks preferred
  • Spanish-speaking a plus

To apply: Send resume and cover letter to info@trta.org (Subject Line: Admin Job Opening) or via snail mail to TRTA, Attn: C. Sharp, 313 E. 12th Street Suite 200, Austin, TX 78701. Application period opens September 22, 2017 and closes on October 13, 2017. Applications not including cover letter will not be considered.